Descriptions of Board Positions

President

Coordinate with Theatre Arts Chair (TAC) on planning for school year, schedule and preside at all meetings of Saxon Stage On Cue (SSOC), appoint Chairs of committees, prepare calendar for the year, and coordinate work of Officers and committees so goals of the organization are achieved.

Treasurer

Maintain all financial records of SSOC; provide monthly Treasurer reports at meetings to include balance on hand, receipts and disbursements in the account, etc.  Assist Board of Directors w/ budget planning.

Secretary

Record the Minutes at all SSOC meetings, maintain permanent records of organization including copies of the by-laws, Minutes, Treasurer reports, Committee reports, etc. And, perform other communication duties as per President, as necessary.

Descriptions of Volunteer Coordinator Positions

Annual Awards Dinner

Coordinates year-end awards dinner. Partners w/ Theatre Arts Chair to coordinate. Disseminates invitations, arranges food, logistics, etc.

CAPPIE Night

Coordinates hospitality arrangements and logistics for Cappies Critics on designated Cappie performance night.

Car Wash

Organizes fall and spring car washes (Great Falls Exxon).

Cast Parties

Coordinates cast parties for fall musical and spring play. Arrange location, coordinate food, beverage and supply needs; oversees set-up and clean-up.

Communications

Per Theatre Arts Chair, facilitates communication to students/parents via “This Week in Theatre Arts.”

Concessions

Arrange for food and beverages to be sold at all Theatre Arts events.

Costumes (inventory and maintenance)

Per TAC, inventory and maintain costumes for Saxon Stage productions. Assist w/ costume needs including shopping, sewing, and rentals, etc.

Flowers (recognition and fundraising)

Purchase and coordinate sales of flowers/bouquets for Saxon Stage productions. Provide recognition bouquets for Director and other noted persons, per production.

Fund Raising

Plan, organize and carry out fundraising activities and events for SSOC

Photography/DVD sales

Take digital photos of cast and crew including rehearsal photos, performance photos and head shots for Saxon Stage productions. (Partner w/ LHS Visual Arts and explore student resources, if applicable). Assist TAC w/ DVD sales. 

Programs

Design w/TAC, coordinate, and print programs for distribution for Saxon Stage shows.

Props

Organize, inventory and assist student crew w/ procurement of props for Saxon Stage productions.

Publicity

Arrange publicity for Saxon Stage shows and events. To include Saxon Scope, Keep in Touch, monthly LHS PTSA newsletter, LHS and LHS Theatre Arts websites, area feeder schools, posters, signage in McLean and Great Falls, and coverage in local newspapers.

Rehearsal Hospitality

Parents coordinate and provide meals during extended rehearsals, at performance week, per TAC.

Set Construction

Work closely with TAC and students on set design, materials, and construction plans; coordinate volunteers for set construction days and support, as necessary.

Spirit Wear

Work w/ TAC annually on design for Theatre Arts Spirit Wear; select vendor, create order form, arrange delivery of goods, coordinate sales, and maintain inventory.

Theatre Arts Yearbook

As per TAC, design and collate photos for theatre yearbook.

Theatre Honor Society Parent Liaison

Parent representative will guide the students w/ outreach programs and fundraising; will also provide any additional support, while assisting the faculty sponsor, Ms. Jaffe.

Trips - Fall

Work closely w/ TAC and coordinate trips, as scheduled.

Trips - Spring

Website

Work closely w/ TAC to maintain and update Saxon Stage website. Post calendars, cast lists, announcements, updates, news of SSOC and related Theatre Arts activities.